Outlook Duplicate Emails are what?
When similar PST data items (e.g., contacts, calendar, and so on) appear duplicate-wise in various Outlook folders, Outlook can generate duplicate emails. Emails that contain identical information are therefore referred to as duplicate Outlook emails.
How Do Outlook Duplicate Emails Occur?
• Occasionally, our acquaintances or colleagues can reiterate an email, appointment, or invitation on account of their abundant knowledge. This frequently occurs when transmitting critical information that the message sender does not want you to overlook in any way. Thus, if the recipient receives multiple emails containing the same information, the Outlook inbox will display them as duplicates.
• If the Leave Messages on the Server option is selected in the Account Settings, Outlook can generate duplicate data.
• The utilization of the identical account configuration in Outlook across multiple devices and applications can potentially result in duplicate communications within Outlook.
Why is the deletion of duplicates from Outlook essential?
• As previously explicated, this is how duplicates manifest in Outlook. Therefore, to eliminate those duplicates, you must first understand the underlying causes. I have attempted to identify the potential cause of the duplicate emails in Microsoft Outlook. A few of them are detailed below.
• As an adept user of Outlook, you are likely already aware that duplicate data in the application can heighten the likelihood of mismatched elements within an Outlook folder. Moreover, this can significantly complicate the management of the PST file. In this situation, it is necessary to eliminate redundant data.
• The volume of duplicate Outlook emails can cause your PST files to grow in size daily. That could potentially lead to the corruption of your PST file if the necessary measures are not implemented promptly.
• Occasionally, an increase in the level of redundancy in your Outlook email can cause Outlook to experience a performance decrease due to a decrease in speed. Therefore, in order to restore the functionality of Outlook, eliminating the duplicate data will prove to be a beneficial solution.
Avoid Duplicate Outlook Emails by Employing Import/Export
• Open the Outlook email client and select the Open & Export option.
• Select Import/Export, followed by Import from another application or file, and finally select Next.
• Click next after selecting Outlook Data File (.pst) as the file type.
• Navigate to the file that you wish to import, then select the option that reads “Do not import duplicates.”
• After selecting next, select the folder from which to import.
• Select the option labeled Import the item into the current folder.
• Simply beneath the aforementioned option, select the necessary account name, and then click Finish to conclude the process.
• Please note that if the aforementioned solution fails to address your issue, you can also employ the Clean-up Tool to organize all the de-managed Outlook emails.
Issues Arise When Eliminating Duplicates via Import/Export
• Should each of your multiple Outlook folders contain duplicate PST data items and you have thousands of emails stored therein? It can therefore be challenging to manually identify and remove duplicate items, specifically from each Outlook folder, if you employ a manual solution. Users should consider utilizing a third-party utility to eliminate Outlook duplicate emails in the simplest manner possible, according to my personal experience.
• An additional challenge that can arise is the utilization of clean-up tools. You can encounter an error message indicating that no messages were successfully cleansed. Only messages that satisfy your clean-up settings will be transferred to the trash folder. Therefore, to circumvent this issue, A Softaken Unleash Duplicate Emails in Microsoft Outlook application can serve as a practical substitute.
Positive Aspects of the Outlook Duplicate Email Remover
1. Eliminate any form of redundancy present in PST file correspondence.
2. Before eliminating duplicate PST emails, the application examines them for potential damage.
3. Eliminate duplicate entries from the tasks, calendars, contacts, notes, and journals of the PST.
4. Offer two methods for eliminating duplication: one for removing duplicates from within folders and the other for removing duplicates across folders.
5. Deliver reliability, usability, and adaptability in the software’s operation. To familiarize yourself with the utility, provide you with a complimentary download of its demo version.
Final Words
It can be extremely annoying to receive duplicate emails, as they clog your inbox and make it difficult to locate the information you require. Fortunately, numerous manual and third-party applications can be utilized to eliminate duplicate emails from Outlook. The Import/Export feature in Outlook is a viable choice if you’re seeking a fast and uncomplicated method to eliminate duplicate emails. Nonetheless, if you wish to remove duplicates from multiple folders or have a substantial volume of emails, a third-party application can be a more suitable option.
