Learn How To Share Screen On Teams, Uses And FAQs

The pandemic has made online meetings and virtual catchups using solutions like Microsoft Teams the new standard. You’ll probably need to share your screen if you’re giving a presentation in an online meeting so that the audience can see your slides. That is why it is important to know How to share screen on teams. In this write-up, we will discuss how you can share screen on teams in windows and Mac, along with the uses and FAQs.

How To Share Screen On Teams?

1.Windows

Launch the Microsoft Teams program on your Windows PC and choose to either join an ongoing meeting or start a new one by clicking the “Calendar” tab and choosing “New meeting.”
Before sharing your screen, make sure your camera and microphone are turned on. The meeting toolbar at the bottom of the screen gives you access to these options.
Once the meeting has begun, look in the meeting controls for the screen sharing icon. Typically, it appears as a symbol with an upward-pointing arrow.
Choosing the right program is really important if you want to know how to share screen on teams.

You can share everything on your computer screen using the Screen option.
You can distribute a PowerPoint presentation using the Powerpoint Live option.
You may share a whiteboard where everyone can draw together using Microsoft Whiteboard and Freehand by Invision.
You can share a specific desktop application that is open by using the Window option. During a presentation, additional screens or slides might be shared.

2. Mac

So, how to share screen on teams on MAC? To use screen-sharing in meetings on Mac computers, you must give Microsoft Teams permission to record your screen and audio.

In the meeting window, click the Share icon, or you can also hit Command + Shift + E.
On the “Screen Recording” window, click Open System Settings (or Open System Preferences) to continue.
From the system preferences on your Mac, you can also offer Teams access to record your screen. Select Privacy & Security from the sidebar in System Settings (or System Preferences), then select Screen Recording.
Switch Microsoft Teams on to give it permission to record what is on your screen.
To continue, choose Use Password and type your Mac’s password or use Touch ID.
A prompt to restart Microsoft Teams will appear. When your Mac reopens Teams, choose Quit & Reopen and move on to the following step. This step is a must know for MAC users who are wondering how to share screen on teams.
To share your screen, restart your meeting or join it and click Share in the top-right corner.
To share your computer audio as well, select your favourite present mode and turn on Include computer sound.
Screen shares your entire screen, while Window only shares a particular program or window.

Uses Of Screen Sharing In Teams

Now that you know how to share screen on teams, let’s have a look at the uses of this feature.

1.Presentation And Demonstration

Using screen sharing during meetings is an excellent way to do presentations and demos. For a smooth and interactive presentation experience, presenters can share their PowerPoint slides, documents, or other applications with meeting attendees.

2. Remote Collaboration

In a setting where team members are spread across different locations, screen sharing is crucial. It promotes effective collaboration and reduces misunderstandings by enabling team members to collaborate on the same document, code, or design in real-time. By enabling rapid feedback and decision-making regardless of where team members are situated, this feature increases productivity.

3.Technical Support And Troubleshooting

Screen sharing is an essential tool for offering technical help and troubleshooting assistance. IT support personnel are able to remotely see the user’s screen, identify problems, and walk them through the steps of problem-solving. When staff are working from home or separate offices, this capacity saves time and minimises the need for physical intervention.

4. Conducting Webinars And Virtual Training

Knowing how to share screen on teams can help you in conducting or participating in webinars or virtual training. The screen sharing tool is perfect for running webinars and virtual training sessions. Trainers can give interactive training materials or walk through procedures while sharing their screen to illustrate software applications.